In general, if a notary notarizes a document without a specific section, the document is going to be marked as incomplete. If you have been told that you have to get a document notarized and the document does not contain a specific section for the notary to fill out, then the document could not get notarized. What do you need to do when you run into this problem? Is It Possible To Notarize a Document Without a Notary Certificate? On other documents, this section might not be clearly defined. That way, the notary understands exactly what he or she has to do. On a lot of documents, this section is made clear.
The notary section is a section of a document that a notary fills in, signs, and stamps. Every state has separate rules that a notary has to follow however, there are a few commonalities across multiple jurisdictions. On a lot of documents that have to get notarized, there is a specific section the notary had to fill out.
#EXAMPLE OF NOTARIZED DOCUMENT HOW TO#
If you are wondering how to notarize a document without a notary section, there are a few important steps you need to follow. At the same time, you may be looking at your document, wondering how you are going to get it notarized if it does not have a notary section. NOTE: Montana notaries may not certify the actual original diploma – by law they can only certify a copy of a document.If you have a document that has to get notarized, it is important for you to work with a notary public. Original diplomas from any school may be copied by any Montana notary who will then complete or attach a copy certification block on the back side of the copy. Here’s an example of how the form should be completed: Diplomas This can be done using the Certification of School Records form. These documents must be properly certified by an authorized school official, such as a principal, registrar, superintendent, etc., and then notarized before you can send them to the Secretary of State’s Office for an apostille or authentication. State certified copies of school transcripts or grade reports are frequently requested for foreign exchange students. If you have any questions, please contact the Notary & Certifications Division staff at (406) 444-1877 or for more information. An original diploma, on the other hand, can be copied and certified by any notary public.īelow is the information applicable to each of these types of documents with illustrations of how the certification/notarization must be done. A transcript is considered a public record and must be certified by a school official and then the official’s signature can be notarized. These documents are handled somewhat differently due to their classification as “public” vs “private” records in Montana. There are two types of school documents that are routinely required to be submitted for apostille or authentication – transcripts and diplomas. We urge students (and host families) to be aware of all requirements and to allow plenty of time for obtaining the necessary documents, having the documents notarized or certified and then submitted to this office for the apostille or authentication.Ĭarefully read the general information about obtaining apostilles or authentications in Montana, so you will be familiar with the steps needed to obtain the apostille or authentication certificates on your documents. American students planning on studying abroad and foreign students who have enrolled in a Montana high school or college will often have to provide copies of certain records as a condition of obtaining a visa or having the credits transfer back to their home country.
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